Safeguarding Other Practical Guidance

Safeguarding & Other Practical Guidance

This section contains useful information on safeguarding (child protection), public liability insurance, risk assessment and gaining permission to film / photograph your work in schools.



Health and Safety


Guide for teachers on commissioning artist/arts organisation from CAPE UK.


Disclosure and Barring Service checks

Artists working in schools are usually required to have an Enhanced Disclosure from the Disclosure and Barring Service, when entering into a contract with a particular school.

Each school will have its own child protection policy and procedures, or it will follow those of the local authority or Regional Education Consortia.  These procedures should be put into place as part of the process of agreeing the contract / terms of engagement with the school.

Whichever policy and procedures an artist agrees to use, the choice should be based on providing the greatest possible protection to children and young people, and the decision should be recorded formally.

Arts Council of Wales’ Safeguarding Policy

ACW aims to safeguard the welfare children and young people participating in the arts and is committed to implementing good practice which protects children and young people from harm.


Public Liability Insurance

Increasingly, local authorities, trusts, charities, councils and schools require confirmation that artists have their own public liability insurance before they will let them on their premises or give them work. Contact British Insurance Brokers Association (BIBA) for information on insurance brokers to help you find the type of insurance you need. Alternatively, self employed artists can join organisations or unions that offer insurance benefits to members, e.g. National Association for Writers in Education (NAWE) or for visual artists,  a-n (The Artist’s Information Company)


Risk Assessment

Schools are responsible for ensuring that artists are made familiar with the school’s health and safety procedures and work in relation to established practice.

Risk assessments should be considered by teachers and artists at the planning stage of the project.

The artist should provide a risk assessment of their workshop activities and related resources and materials.

The school is responsible for carrying out its own risk assessments in relation to the project, particularly where it involves visits or work beyond the school premises.


Photo/ Video Permissions

Artists who want to take still or moving images of pupils participating in project must have permission from their parents or legal carers. Ask about the school’s policies and procedures. 

Artists should not grant permission for any use that contradicts that which has been obtained from parents or carers. For example, if the school consent form requests permission to use images in publications or leaflets, artist should not use - or give consent to use - images on a website.

Artists should consider carefully the implications of granting permission for images to be put on other websites and social networking sites.  

Any artist working with a photographer should ensure that s/he is never left alone with young people and that the photographer is supervised at all time by a staff member.


Other School Policies and Protocols 

It may be worth artists asking the school if there are any other procedures or protocols that they should be aware of – for example, in relation to behaviour, equal opportunities or data protection.